Essays academic service


4 5 identify and suggest ways in which the team could improve its work

You want to help them bond and bounce ideas off each other? The good news is, it can be done! Communication — joining separate parts Teams within a business collaborate together on projects and tasks, with the aim of using different strengths within individual components. Your team is no different. Each member will be working on their individual projects, which when combined create the completed picture. By implementing an ongoing communication strategy throughout, the whole project will gel together seamlessly at the end.

A well-oiled engine When communication is increased and developed, it is like pouring more oil onto that proverbial engine — it just glides along, with all the different bits slipping naturally into place.

8 simple and effective ways to improve team communication

Understanding of the overall project is developed, productivity increases, projects are completed on time, continuity improves and results start to soar through the roof. So your business turnover will likely see an increase, but there are other benefits as well.

Team members build trust in each other, strong bonds and a sense of loyalty to each other. All of this provides a safe, secure and pleasant working environment for your team, helping to increase efficient working practices. A report by AON demonstrates that when communication improves, so does employee engagement. When employees are engaged, they speak more positively about the organization, they stay longer, thus increasing retention rates, and are more motivated within their job role.

Methods of communication Communication is more than just talking face-to-face, although this form of communication should never be neglected.

However, individual people and projects may dictate different types of communication. Technology plays a big part of our communication toolbox and, when used effectively, can save time and help team members work more efficiently.

Normally a combination of methods works well on most projects, but the key here is how to increase the overall communication across the whole team. By implementing a few simple strategies, you should start to see an increase in team interaction. Open door policy When everyone is shut behind closed doors, it creates an atmosphere of secrecy. This applies physically as well as psychologically. As outlined in an article on Forbesby physically opening your door, or encouraging an open plan environment, you are clearly communicating that everybody is part of the same team.

You are effectively removing the barriers. This also offers the team a message of transparency, an important concept for building trust and clarity. Your team should also know that they can come to you at any time for help and guidance, and that you encourage interaction between colleagues. The other positive with open door policy is that it encourages communication on a regular basis, rather than as a blast of communication as often seen in meetings.

With an open door policy, the status of the project can be continually discussed, leading to issues resolved immediately. Waiting until a weekly meeting to address problems in one go is like pressing the button too many times in quick succession on your computer — eventually it reaches overload and crashes!

Handing it back with a note to improve it is an example of poor communication at work. Knowing how to give detailed and constructive feedback comes into its own as a method of increasing team communications. Learn how to offer feedback that coaches your team members rather than creating extra boundaries.

Although 4 5 identify and suggest ways in which the team could improve its work feedback can be a positive experience for all, encouraging a two-way conversation that enables your team to self-evaluate, it is difficult to retain all the information this way.

Make sure you back it up with a written record, whether via your task management system or individually. If you are using task management software, feedback is visible to all which can help increase the overall communication and productivity. Furthermore, using online feedback as a form of communication to virtual teams has been shown in a study in Small Group Research to increase performance, as well as increasing motivation and satisfaction.

  1. One of the ways that teams reduce friction is through their members' commitment to working as a team.
  2. Avoid telling members of a team what to do and how to do it.
  3. What makes a good team?
  4. It is also not the most effective method of saving information, as necessitates searching through individual emails, even if they have previously been categorized into specific file locations. They see themselves as wily opponents in the face of bigger competitors.

Clarity of roles and responsibilities Unclear instructions and miscommunications are the cause of many problems at the average workplace. If a team member is unsure exactly what is required of them, they are likely to flounder and not complete the task to the correct standards.

By clarifying roles and responsibilities you are jumping the first hurdle to increasing communications. By using techniques such as Responsibility Chartering RACI accountability for each task is placed with the most appropriate person, which helps to clarify conception, expectation and behavior of each different role. Build the team spirit If the team gets on well, they will automatically communicate better. Do you remember when you first joined a firm as a junior, standing awkwardly at the coffee machine, not knowing what to say to all your new colleagues?

Even now, there are probably still a few people in the office who you just smile and say hello to in passing, without ever having a real conversation.

1. Recognize the power of teamwork

Building a team spirit not only gives everyone the opportunity to get to know each other better, but helps to create an environment where everyone feels they have an investment in the outcome. According to team bonding specialists, Teambondingthis in turn improves communication channels. Just nurture situations where you can gather the troops in an informal social atmosphere. Meeting together socially gives the team a chance to relax together without the boundaries of the work environment.

Or even better, an interdepartmental sports challenge can really bring your team together, as the competitive spirit drives them to work together.

7 Ways to Improve Team Performance

Use time wisely - Monday morning coffee time Coffee breaks seem to be randomly distributed within some companies, with different team members breaking at different times. The whole office downs tools and meets up in the canteen for a cuppa and a chinwag, providing the ideal opportunity for informal meetings and discussions. Coming together face-to-face in an informal situation provides the ideal environment for team members to relax and go over what they have been working on, and any issues they are facing.

Of course, they do need down-time too, when they can forget about work for 10 minutes, but just being together and practicing the art of conversation as a group will often be enough to encourage the team to discuss work as well. Another option is to offer an extended break period once a week — Monday works well — where the second half of the break is purely for work based discussions.

Training When it comes to communication, you should never overlook the virtues of training. Yes, training does take time, effort and money, but according to Warkentin and Beranekimproved interactions were achieved by teams that were given relative training.

Communications training is often overlooked in this area, yet implementing this type of training helps improve the quality of work overall. Various courses are available to improve communication skills, aimed at improving ability to deliver your message, inform and persuade. All the basics are covered, including verbal, written, face-to-face, building relationships, giving presentations, presenting feedback and much more.

Research published in PubMed demonstrates how communication skills courses improved inter-collegial communication, which although not obvious immediately after the course, became more pronounced 6 months after the course was completed.

  • You want to help them bond and bounce ideas off each other?
  • They give everyone a chance to show what he can do, and to exercise leadership when that's appropriate;
  • They want the groups to produce quality work—better than what the students could do individually—and they want the students to learn how to work productively with others.

Use appropriate forms of communication Every project that comes through your office doors needs handling in an individual way, and the most effective communication stream should reflect that.

If a particular task requires a hands-on approach, then you may need to instigate more face-to-face meetings to effectively communicate. Alternatively, your project may involve team members in different locations, and in-house meetings will not be viable. Emails have long since been one of the communication approaches of choice, but the problem with email is that your inbox can soon become full.

This then creates a backlog of work, reading and sorting into appropriate files. Not only is this an inefficient use of time, but if the task is too daunting, it is easy to put it off. It is also not the most effective method of saving information, as necessitates searching through individual emails, even if they have previously been categorized into specific file locations.

Work collaboration applicationson the other hand, makes communication online a breeze. Every task has its own home, which can be accessed by everyone on the team. Messages regarding individual tasks can be sent and received, and all the relevant information kept in the same place, where it matters.

A well-oiled engine

Communication becomes streamlined as the whole team knows exactly the situation on any task, at any given point. Online tools instead of meetings Did you know that the average team member spends over a quarter of their day in their inbox?

That is a lot of lost productivity time, which is why more companies are turning to cloud-based work collaboration software. This type of software allows you to centralize whole projects in one place, allowing every member of the team to access the information quickly and easily. It eliminates the need for backwards and forwards emails, plus decreases the amount of meetings.

As a manager you can quickly see the status of the project through progress reports, keep on top of any issues that arise, and monitor team interaction and communication. Your team can click on the status report, upload pertinent information, communicate directly with colleagues and so much more.

The end result is better communication, saved time and increased productivity — a win-win all round!

In sum Whether you are working with a remote team, or in an office environment, good communication is an important factor to the success of any project. Therefore increasing effective communication should be high on the agenda of any business manager. All forms of communication should be encouraged but some methods will be more effective for certain projects.

However, you can easily increase communication across the workplace by implementing some simple strategies, including: Increasing communication is great for business, but as with all things in life, always make it count.

10 Recommendations for Improving Group Work

Subscribe to our newsletter We'll send you an email when a new article gets published. No BS, no sales pitch, one-click unsubscribe. Product Owner at Azendoo. I enjoy tech, building software, and football. You might also like.