Essays academic service


Writing a formal letter to someone you know

So that the business runs smoothly, can you please help and advise me how to write official letters easily?

  • Decide on order of importance and put each idea into a separate paragraph;
  • The organisation is fictitious but the message is real;
  • Sign the letter with your first name, if you are on first-name terms, or with your full name, if it needs to be a little more formal, but without any title;
  • In the body of the letter, useful phrases appear in bold typeface:

There a number of fairly standard conventions when framing a business letter that it is important to observe. Your business address Your business address will normally be printed on your official stationery at the top of the page, perhaps with a logo.

  1. Also, note there is no full stop after Mr, Mrs, Miss or Ms and you should put a comma after their name, although many companies tend to ignore the comma when they send out letters themselves. Where should I put the date?
  2. Formal Letters If you're writing a business letter of any description or to somebody whom you've never met, it's crucial you open it properly if you wish to appear business like.
  3. In English there are various ways of writing the date. The addressee details Next come the addressee details.
  4. Check your letter after you have written it.

If not, insert it at the top, centrally or to the right: There is no need to use commas after each of these categories and do not put your own name with the address. Where should I put telephone and fax numbers and my email address? There are two possibilities: Where should I put the date?

Literature & Written Language

There are three possibilities: In English there are various ways of writing the date. The preferred mode in business correspondence is 30 November 2001.

  1. That said, many companies expect you to do a little 'homework' these days so if you've a particular reason to send a formal letter to a company, you should try to find out from reception, the name of the person you should send it to, whenever possible as they're more likely to read it personally.
  2. In English there are various ways of writing the date. If you know the person you are writing to well, it may be appropriate to insert a closing formula, such as With very best wishes, before the ending itself.
  3. There a number of fairly standard conventions when framing a business letter that it is important to observe. It is not necessary to insert a comma after beginnings or endings.

The addressee details Next come the addressee details. Put the name, designation and address of the person you are writing to on the left-hand side of the page. Beginning and ending the letter We can now begin the letter but leave as much space as possible so that the body of the letter sits tidily in the middle part of the page. If you know the person you are writing to very well or are on friendly terms, begin simply with the first name, Dear Mary or Dear Henry.

If you don't know the person you are writing to so well, but know of him as a named individual, start with title and surname: If you are not sure which of the last three titles is appropriate in any particular case, it is probably best to stick to Ms.

How to Address Someone in a Letter

Finish this type of letter with Yours sincerely. It is not necessary to insert a comma after beginnings or endings. If you know the person you are writing to well, it may be appropriate to insert a closing formula, such as With very best wishes, before the ending writing a formal letter to someone you know.

Sign the letter with your first name, if you are on first-name terms, or with your full name, if it needs to be a little more formal, but without any title. Your full typewritten name and designation on separate lines should appear beneath your handwritten signature.

If you do not know the name of the person you are writing to, begin with Dear Sir or Dear Sir or Madam or Dear Madam and end your letter with Yours faithfully, followed by your full name and designation. Five tips for writing good business letters Think carefully about exactly what you need to say before you write. Give your letter a heading so that the person you are writing to can see at a glance what it is about. Use short sentences and short words that everyone can understand.

Decide on order of importance and put each idea into a separate paragraph. Make sure it is concise: Check your letter after you have written it.

How to Write a Letter

Will your reader understand exactly what you mean and will it create the right impression? Get the person in your organisation with the best English to read it through for any spelling or grammar or layout errors. Here is a sample letter that someone working in sales promotion might need to write. The organisation is fictitious but the message is real.

In the body of the letter, useful phrases appear in bold typeface: