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Draft a notice for pre qualification of contractors

It is good practice to also publish the procurement notice in one or more international periodicals.

  1. The first step of the prequalification and shortlisting process is often to determine which consortia have passed the thresholds in all the relevant respects i. At the end of the process, a well-substantiated prequalification report should be prepared to provide a good audit trail.
  2. Sometimes shortlisting is done partly on the basis of responses that are submitted to a set of open-ended questions about how the companies would address certain key issues if they were to win the PPP contract. In evaluating the qualification submission, the Authority will focus on the technical capability, business capability and financial position of the potential bidders.
  3. Such payment could be made from money that the Authority would receive from the winning bidder once again, specified in advance. Such payment could be made from money that the Authority would receive from the winning bidder once again, specified in advance.
  4. Just as the presence of too few bidders results in poor competition, the presence of too many bidders on the shortlist may reduce the interest of some in participating and cause good bidders to drop out.
  5. The invitation to prequalify or prequalification questionnaire, as it may be called should contain at least the following.

The purpose of prequalification is to include only those bidders that appear to be capable of carrying out the PPP project in an adequate manner. Typically, interested parties that respond to an initial notice are sent a short statement of information about the project and instructions or a questionnaire.

These form the basis of a qualification submission that such parties must make to demonstrate their ability to implement the project.

  • These form the basis of a qualification submission that such parties must make to demonstrate their ability to implement the project;
  • The aim of the bidding process is to maximise competition, not the number of bidders;
  • The purpose of prequalification is to include only those bidders that appear to be capable of carrying out the PPP project in an adequate manner;
  • In evaluating the qualification submission, the Authority will focus on the technical capability, business capability and financial position of the potential bidders;
  • The Authority should ask their advisers about current market practice in the relevant sector and jurisdiction;
  • The aim of the bidding process is to maximise competition, not the number of bidders.

The invitation to prequalify or prequalification questionnaire, as it may be called should contain at least the following: Bidding for a PPP project, especially a complex one, is a costly undertaking for a bidder. Evaluating bids is also a time-consuming exercise for the Authority and its advisers. The aim of the bidding process is to maximise competition, not the number of bidders.

Just as the presence of too few bidders results in poor competition, the presence of too many bidders on the shortlist may reduce the interest of some in participating and cause good bidders to drop out. In some cases the public sector has sought to encourage candidates to bid by agreeing in advance to make a payment to each losing bidder that would partially reimburse it for the costs of bid preparation.

Such payment could be made from money that the Authority would receive from the winning bidder once again, specified in advance.

  • The aim of the bidding process is to maximise competition, not the number of bidders;
  • In some cases the public sector has sought to encourage candidates to bid by agreeing in advance to make a payment to each losing bidder that would partially reimburse it for the costs of bid preparation.

The size of the payment has to be calibrated to discourage frivolous bids. Practice varies widely between countries. The Authority should ask their advisers about current market practice in the relevant sector and jurisdiction.

In evaluating the qualification submission, the Authority will focus on the technical capability, business capability and financial position of the potential bidders. In line with EU public procurement legislation, these capacities must be, in principle, demonstrated jointly, rather than individually, by the members of a consortium.

The prequalification submission will usually be required to describe the following: The first step of the prequalification and shortlisting process is often to determine which consortia have passed the thresholds in all the relevant respects i. Most of the criteria e. If this results in a number of consortia that exceed the maximum number pre-specified for the shortlist, then a systematic and predetermined process for scoring or ranking should be used to narrow down the list to arrive at a shortlist.

Sometimes shortlisting is done partly on the basis of responses that are submitted to a set of open-ended questions about how the companies would address certain key issues if they were to win the PPP contract.

For example, in the competitive dialogue procedure, initial shortlisting can be based partly on an assessment of the outline or indicative solutions given by the candidates. At the end of the process, a well-substantiated prequalification report should be prepared to provide a good audit trail.